Coworking space management software that runs your whole space
AppZex Cowork replaces spreadsheets, WhatsApp groups and separate billing tools with one system built for coworking operators. See every seat on a live floor map, book meeting rooms without clashes, invoice members automatically and know your occupancy and profit for every location, in real time.
- Cloud-based, any device
- Setup help included
- Cancel anytime
Built for
- Coworking operators
- Shared office providers
- Business centres
- Multi-location workspace brands
- Serviced office companies
- Incubators & accelerators
Why teams switch
The problems AppZex Cowork solves
Seat allocations live in a spreadsheet nobody trusts
A visual seat map by floor shows who sits where, and double-booking is blocked automatically.
Meeting rooms get double-booked
A day calendar across every room rejects overlaps and over-capacity bookings before they happen.
Chasing members for renewals and payments
Memberships renew in one click, invoices track partial payments, and overdue balances are flagged on your dashboard.
No clear picture of occupancy or profit
Live reports on occupancy by location and floor, revenue, receivables ageing and month-by-month profit.
Features
Everything you need in one workspace platform
Visual seat map
Assign, move and release hot desks, dedicated desks and cabins on a floor-by-floor map. Capacity is enforced.
Meeting room booking
Book rooms and event spaces on a day calendar. Overlaps and capacity limits are checked automatically.
Members & companies
Full member profiles with memberships, allocated space, invoices, payments and bookings on one screen.
Memberships & renewals
Price, discount and tax calculated for you, end dates set from the plan, and one-click renewal.
Invoicing & payments
Line-item invoices with tax, printable documents, partial payments and automatic Paid/Unpaid status.
Multi-location
Manage every location and floor from one account, with per-location occupancy and maintenance stats.
Visitor management
Check visitors in and out and see time on site for security and front-desk records.
Leads pipeline
Track enquiries and convert a lead into a member (and their company) in one click.
Expenses & profit
Record expenses by category, vendor and location to see true profit for each space.
Reports
Occupancy, revenue, receivables ageing, renewals, expenses and monthly profit reports.
Roles & permissions
Separate access for managers, reception and finance, enforced on the server, not just hidden in the UI.
Light & dark mode
A clean, modern interface your front-desk team will actually enjoy using all day.
How it works
Your whole workflow, connected
- 1Add locations & floors
- 2Create desks, cabins & rooms
- 3Add members & plans
- 4Allocate seats
- 5Invoice & collect
- 6Track occupancy & profit
Pricing
Simple plans. Start free.
Every plan includes a 14-day free trial. Upgrade, downgrade or cancel anytime.
FAQ
AppZex Cowork questions
Still unsure? Talk to us and we will help you decide if it is the right fit.
Ask a questionWhat is coworking space management software?
It is a single system that handles the day-to-day running of a coworking space: allocating desks and cabins, booking meeting rooms, managing members and companies, invoicing, collecting payments and reporting on occupancy and revenue. It replaces spreadsheets and disconnected tools.
Is there a free trial?
Yes. Every plan starts with a 14-day free trial so you can set up your locations, add members and try the full workflow before you pay.
Can I manage multiple locations?
Yes. You can add as many locations and floors as your plan allows and see occupancy, members and revenue for each location separately or together.
Does it support meeting room bookings?
Yes. Meeting rooms and event spaces have a booking calendar that prevents overlapping bookings and bookings over room capacity.
Which currencies and taxes are supported?
You set your own currency and default tax rate, so the software works for coworking spaces anywhere in the world.
Is my data kept separate from other coworking businesses?
Yes. Every business has its own isolated workspace. Isolation is enforced on the server and covered by automated tests that try to read another business’s data on every endpoint.
Can I get custom features for my space?
Yes. AppZex also builds custom software, so if you need a member app, a custom integration or a workflow specific to your brand, we can build it on top of the platform.
Helpful guides
Meeting Room Booking System: Features, Benefits and Best Practices
Everything you need to know about meeting room booking systems for offices and coworking spaces: key features, how to prevent double bookings and no-shows, pricing rooms, policies and choosing the right software.
How to Start a Coworking Space in Dubai: Licensing, Costs and Setup Guide
A step-by-step guide to opening a coworking space or business centre in Dubai and the UAE: mainland vs free zone licensing, Ejari, VAT and corporate tax, location, pricing, flexi-desks and operations.
How to Increase Coworking Occupancy: 15 Proven Strategies
15 practical strategies to increase coworking space occupancy: local SEO, tours, partnerships, flexible products, broker relationships, retention, pricing and using data to fill empty desks and offices.
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Need AppZex Cowork customised?
We can tailor workflows, add integrations or build a branded app on top of the platform. Tell us what you need.